What
is a “Workflow”
In ecPayroll system,
a “Workflow” is a working path for
some kind of application that require approval by particular peoples. For each
type of application, once a “workflow” has been selected for approval, the
system knows who should be informed and what should be done, when an
application was submitted by applicant. A “Workflow”
can be shared by different applications if the approver(s) and the related
behaviours are the same. A “Workflow”
is composed by one or multiple “Workflow
stages” which is representing the approval level(s). That means, for
example, if the application need 2 persons to make approval (i.e. one approved
then pass to next approver), there should be 2 stages created in the workflow.
Many workflows can be created depends on company policy but it is suggested
that to make it clean and shareable or otherwise maintaining the workflows can
be a hard work.
For each “Workflow stage” in a “Workflow”, it has defined who is the
in-charge person to make approval (or reject) to the application. Besides, one
or more “Event” can be defined in
one “Stage”, to define the behaviour
of the stage.
For each “Workflow stage event”, it has defined
in what condition the event will be triggered (i.e. Trigger Type), and what action will be done (i.e. Action Type). Depends on which action
type, different settings are need to be set.
Below diagram
showing a typical 2 levels approval workflow.
