Add a new Shift

Make sure you have completed following session(s)

What is a “Shift”

In ecTA / ecPayroll system, generally, a “Shift” is a core, basic unit which represents the timetable of work duty (or off duty) in 1 single day. By assigning different Shifts with some “Duty rules” to staffs, it forms the “Duty Roster”.

Below is an example of a classic duty roster where “9-18”, “8-17”, “9-13”, and “OFF” are all defined by “Shift” respectively. In this example, you just need to create total 4 Shifts. After that, these Shifts can be re-used in “Duty rule” setup or “Quick set”

	2016/1/1	2016/1/2	2016/1/3	2016/1/4	2016/1/5	2016/1/6	2016/1/7
Staff A	9-18	9-18	9-18	9-18	9-18	OFF	OFF
Staff B	8-17	8-17	8-17	8-17	8-17	OFF	OFF
Staff C	9-18	9-18	9-18	9-18	9-18	9-13	OFF
Staff D	9-18	9-18	9-18	9-18	OFF	OFF	9-18
Staff E	OFF	9-18	9-18	9-18	9-18	9-18	9-18

In each “Shift” settings, there are many things can be defined by user such as:

l Shift information

l Start / End time of a work duty session in 1 day

l Start / End time of a pre-approved Overtime session in 1 day

l Calculation rules of lateness, early leave, and absence

l … (details will be covered in below section)

Let’s see the steps below showing how to create a Shift:

Steps

1 Entering Day Duty Setup

2 Select icon to add a new Duty

3 Type in Description. This description will be displayed on the time table setting and relevant report, so you need to type in a typical name such as”9-6”,”Holiday”etc.

4 Type in Time range. The effective time range for this rule entry.

4.1 Click to add a Work Duty or Fix Hour Work Duty or Holiday or Over Time entry

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5 Setting the time range start and end.

6 Setting:

6.1 Time range – Daily Fix Hour Work Duty

l Require punch card: This option enables the card punching checking during analysis. Employee didn’t punch card within this period will result in ‘Forget Punch Card’ or ‘Absent’

l Enable late: This option enables the late checking during analysis. Employee punch card later than Time Range defined previously plus allowance will result in ‘Late’.

l Enable early leave: This option enables the early checking during analysis. Employee punch card leave earlier than Time Range defined previously plus allowance will result in ‘Early’.

l Enable round-off: Round the final punch time to n minutes. For example, if n = 30, the final punch time, say 8:50AM, will be round up to 9:00AM. If the original time is 8:40AM, the final punch time will be round down to 8:30AM. The rounding is based on half down half up basis.

6.2 Fix Hour Work Duty – Elastic working time, but fix working hour.

l Time range: The effective time for this rule entry.

l Enable Late: This option enables the late checking during analysis. Employee punch card later than Time Range defined previously will result in ‘Late’.

l Enable Early leave: This option enables the early checking during analysis. Employee punch card leave earlier than Time Range defined previously will result in ‘Early’.

l Work Hour: The required working hour for this object.

6.3 Holiday – During the holiday , it need not punch card

l Holiday type：Select the type of holiday. Setting the type of holiday , please look Holiday Type Setup

6.4 Over time – over work，it only calculates the work in over time.

l O.T Type：Select the O.T Type。Setting O.T Type, please look OT Type Setup

l O.T Bonus：Setting the relative point. O.T bonus can help you calculate the salary, and for the O.T reference.

l Extra O.T minute：When the employee work during the O.T, the system will add the extra O.T minute for the employee automatically

7 You can follow the instruction shown in the pervious section 5. Adding more time range or click to delete

8 Click to update the record.

Add a new Shift

Make sure you have completed following session(s)

What is a “Shift”

Steps

See also